Effective Date: September 7, 2026

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The Metropolitan Montreal Basketball Referee Association (MMBRA) is committed to protecting the privacy and personal information of its members, officials, volunteers, website visitors, and other individuals who interact with MMBRA.

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This Privacy Policy explains what personal information MMBRA collects, why it is collected, how it is used and shared, how it is protected, and the rights individuals have regarding their personal information.

This policy applies to personal information collected through the MMBRA website, membership and referee registration activities, communications, events, clinics, forms, and other activities or services provided by MMBRA.

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1. Who We Are

The Metropolitan Montreal Basketball Referee Association (MMBRA) is a basketball officiating association serving the Montreal metropolitan region.

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MMBRA does not maintain a physical office. MMBRA can be contacted through the contact information provided at the end of this Privacy Policy.

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2. Person Responsible for the Protection of Personal Information

MMBRA has designated the Director of Communications as the person responsible for the protection of personal information.

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Because the Director of Communications is a position that is filled on a yearly basis, MMBRA identifies the position rather than an individual by name.

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Person Responsible for the Protection of Personal Information
Director of Communications
Email: communications@mmbra.basketball

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The person responsible oversees MMBRA's privacy practices, responds to privacy-related requests and concerns, and assists in ensuring that MMBRA handles personal information in accordance with applicable privacy legislation.

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3. Personal Information We Collect

MMBRA collects only the personal information reasonably necessary for its activities and purposes.

Depending on how an individual interacts with MMBRA, the information collected may include:

• Full name;

• Email address;

• Telephone number;

• National Officials Certification Program (NOCP) status;

• Information submitted through MMBRA website forms;

• Information relating to referee membership, recruitment, education, clinics, events, or officiating activities; and

• Information necessary to administer referee assignments and related activities.

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MMBRA does not request or collect the following information through its website:

• Date of birth;

• Emergency contact information;

• Credit card information;

• Debit card information;

• Banking information; or

• Other online payment information.

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MMBRA's website does not process online payments. Where purchases or other amounts are applicable to MMBRA referees, amounts may be deducted from referee cheques rather than collected through online payment processing.

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4. Information Collected Through Website Forms

MMBRA operates several forms and online services, including:

• Contact Us;

• Become a Referee;

• Ask a Referee;

• Incident Report; and

• Shop-related services.

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The information requested through these forms depends on the purpose of the form.

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Information submitted through an MMBRA form is used only for the purpose for which it was provided and for related administrative, operational, communication, educational, or organizational purposes.

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Individuals should not submit sensitive personal information through an MMBRA form unless specifically requested by MMBRA.

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5. How We Use Personal Information

MMBRA may collect, use, and retain personal information for purposes including:

• Administering MMBRA membership and referee activities;

• Communicating with members, officials, applicants, and other individuals;

• Processing referee recruitment and registration;

• Confirming NOCP status and other officiating-related information;

• Managing referee assignments and availability;

• Organizing clinics, training sessions, tournaments, events, and other activities;

• Responding to questions and requests submitted through the website;

• Receiving and managing incident reports;

• Providing educational and officiating resources;

• Sending organizational announcements, newsletters, and other communications;

• Maintaining appropriate organizational records;

• Improving the MMBRA website and services;

• Administering MMBRA operations; and

• Complying with applicable legal, regulatory, or organizational requirements.

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MMBRA will not use personal information for a new purpose that is incompatible with the purpose for which it was originally collected unless permitted or required by applicable law or the individual has provided the required consent.

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6. Consent

Where consent is required by applicable privacy legislation, MMBRA will obtain consent in a manner appropriate to the circumstances.

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When an individual voluntarily submits personal information to MMBRA, such as by completing a contact form or applying to become a referee, the information may be used for the purposes communicated at the time of collection and for purposes reasonably related to those activities.

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Where consent is required for a separate or optional purpose, MMBRA will provide an appropriate opportunity to provide or withdraw consent.

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An individual may withdraw consent to certain uses of their personal information by contacting MMBRA at info@mmbra.basketball, subject to legal, contractual, or operational requirements that may require MMBRA to retain or use certain information.

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7. Email Communications and Mailchimp

MMBRA uses Mailchimp to distribute newsletters and other email communications.

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Individuals may voluntarily subscribe to MMBRA email communications through the website or other subscription methods.

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Current MMBRA referees may be automatically subscribed to certain MMBRA communications where those communications are necessary for membership, officiating, administrative, educational, or operational purposes.

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Marketing or optional communications will include an appropriate unsubscribe option where required.

Mailchimp may process information such as an individual's name and email address and may provide MMBRA with information about email delivery, opens, and link interactions. This information may be used to administer and improve MMBRA communications.

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8. Referee Assignments and ArbiterSports

MMBRA uses ArbiterSports to manage referee assignments and related officiating activities.

Information provided to or maintained within ArbiterSports may include:

• Full name;

• Email address;

• Telephone number;

• Address;

• Availability; and

• Referee assignments.

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MMBRA provides information to ArbiterSports only to the extent reasonably necessary to administer referee assignments and related officiating activities.

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ArbiterSports operates as a separate service provider and may process personal information in accordance with its own privacy practices and applicable legal requirements.

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9. Information Shared With Other Organizations

MMBRA may share personal information with organizations and service providers where necessary to conduct its activities or where permitted or required by law.

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Depending on the circumstances, these organizations may include:

• Canadian Basketball Officials Commission (CBOC);

• Basketball Québec;

• Basketball leagues and competition organizers;

• ArbiterSports;

• Mailchimp; and

• Other service providers or organizations necessary to administer MMBRA programs and activities.

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MMBRA does not sell or rent personal information to third parties.

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MMBRA seeks to limit information shared with third parties to information reasonably necessary for the relevant purpose.

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MMBRA may also disclose personal information where required or authorized by law, including where necessary to comply with legal obligations, regulatory requirements, court orders, or lawful requests from public authorities.

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10. Information Stored or Processed Outside Quebec or Canada

Some third-party service providers used by MMBRA may store or process personal information outside Quebec or Canada.

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Where MMBRA considers using a service or communication arrangement that involves transferring or communicating personal information outside Quebec, MMBRA will take the steps required by applicable privacy legislation, which may include assessing privacy risks and implementing appropriate contractual or other safeguards.

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11. Cookies and Website Analytics

The MMBRA website is hosted on Wix and uses Wix Analytics.

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The website may use cookies and similar technologies to support website functionality, understand website usage, improve website performance, and provide a better user experience.

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Analytics information may include information such as:

• IP address or approximate location information;

• Browser and device information;

• Pages visited;

• Referring pages or websites;

• Date and time of visits; and

• General website usage information.

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Analytics information is generally used in aggregate or otherwise to understand how visitors use the MMBRA website and to improve the website and its services.

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Individuals can adjust certain cookie or browser settings through their web browser. Disabling certain cookies may affect the functionality of portions of the website.

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12. Photos and Videos

MMBRA regularly photographs and records video at basketball games, clinics, recruitment activities, educational sessions, tournaments, award ceremonies, social events, and other MMBRA-related activities.

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MMBRA may publish photographs and videos through:

• The MMBRA website;

• Instagram;

• Facebook;

• LinkedIn;

• YouTube; and

• MMBRA newsletters and other communications.

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By participating in an MMBRA activity or event, individuals acknowledge that photography and video recording may take place and that images or recordings may be used for legitimate MMBRA purposes, including promoting basketball officiating, recognizing officials, documenting MMBRA activities, education, communications, and organizational promotion.

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MMBRA will make reasonable efforts to use photographs and videos appropriately.

If an individual has a privacy concern regarding a particular photograph or video, they may contact MMBRA at info@mmbra.basketball. MMBRA will consider reasonable requests concerning the use of identifiable images, taking into account the circumstances, the purpose of the publication, and any applicable legal requirements.

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13. Social Media

MMBRA maintains accounts on social media platforms including Instagram, Facebook, LinkedIn, and YouTube.

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When an individual interacts with MMBRA through a social media platform, the information they provide may also be subject to the privacy policy and terms of that platform.

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MMBRA does not control the privacy practices, data collection, or use of information by third-party social media platforms.

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Individuals should review the privacy policies of the relevant platforms for information about how those platforms collect and use personal information.

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14. Information Security

MMBRA takes reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, use, disclosure, loss, theft, or other forms of misuse.

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These measures may include limiting access to personal information to individuals who require it for legitimate MMBRA purposes and using reputable third-party service providers where appropriate.

However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.

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15. Retention and Destruction of Personal Information

MMBRA does not currently use a single fixed retention period for all personal information.

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Personal information is retained only for as long as reasonably necessary to fulfill the purposes for which it was collected, administer MMBRA activities, maintain appropriate organizational records, resolve disputes, comply with legal or regulatory obligations, or otherwise meet legitimate organizational requirements.

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When personal information is no longer required, MMBRA will take reasonable steps to securely destroy, delete, or anonymize it, as appropriate.

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MMBRA will periodically review the information it retains and determine whether continued retention is necessary.

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16. Privacy Incidents

MMBRA takes privacy and security incidents seriously.

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A privacy incident may include the unauthorized access, use, disclosure, loss, or other compromise of personal information.

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If MMBRA has reason to believe that a privacy incident has occurred, it will take reasonable steps to:

1. Contain and investigate the incident;

2. Determine what personal information may have been affected;

3. Assess the potential risk of harm;

4. Take reasonable measures to reduce or prevent further harm;

5. Maintain the records required by applicable privacy legislation; and

6. Notify affected individuals and relevant authorities where required by law.

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Where applicable, MMBRA will assess whether an incident creates a risk of serious harm and will provide notifications required by law.

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17. Your Privacy Rights

Subject to applicable law and any relevant exceptions, individuals may have the right to:

• Request access to personal information MMBRA holds about them;

• Request correction of inaccurate or incomplete personal information;

• Request information about how their personal information is collected, used, or disclosed;

• Withdraw consent where consent is the legal basis for a particular use;

• Request deletion or destruction of personal information where legally permitted; and

• Raise a concern or complaint regarding MMBRA's handling of personal information.

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Certain information may need to be retained where required by law, for legitimate organizational purposes, or where deletion would interfere with an ongoing legal, administrative, or organizational process.

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18. Access and Correction Requests

Requests to access, correct, delete, or otherwise inquire about personal information held by MMBRA should be submitted to:

Person Responsible for the Protection of Personal Information
Director of Communications
communications@mmbra.basketball

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For general privacy requests, individuals may also contact:

MMBRA
info@mmbra.basketball

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To protect personal information, MMBRA may need to verify the identity of an individual before providing access to personal information or making changes to records.

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MMBRA will respond to requests within the timeframe required by applicable law.

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19. Privacy Complaints

Individuals who have concerns about MMBRA's collection, use, disclosure, retention, or protection of personal information are encouraged to contact MMBRA first at:

communications@mmbra.basketball

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MMBRA will review and address privacy complaints in a reasonable manner and in accordance with applicable privacy legislation.

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Individuals may also have the right to make a complaint to the Commission d'accès à l'information du Québec (CAI) where permitted by law.

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20. Personal Information of Minors

Individuals under the age of 18 may interact with the MMBRA website and participate in MMBRA-related activities.

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MMBRA recognizes that personal information relating to minors may require additional care and protection.

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MMBRA will collect, use, and disclose personal information relating to minors only for legitimate MMBRA purposes and in accordance with applicable privacy legislation.

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Where consent from a parent, guardian, or other authorized person is required by law, MMBRA will obtain the appropriate consent.

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21. Third-Party Websites and Services

The MMBRA website may contain links to websites, platforms, or services operated by third parties.

MMBRA is not responsible for the privacy practices, security, content, or policies of third-party websites or services.

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Individuals should review the privacy policies of third-party services before submitting personal information to them.

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22. Changes to This Privacy Policy

MMBRA may update this Privacy Policy from time to time to reflect changes in its activities, services, technology, legal requirements, or privacy practices.

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When material changes are made, MMBRA will provide an appropriate notice through its website or other reasonable communication methods.

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The effective date at the beginning of this Privacy Policy indicates when the current version took effect.

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23. Contact Us

For questions, requests, or concerns regarding privacy or personal information, please contact:

Metropolitan Montreal Basketball Referee Association (MMBRA)

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Person Responsible for the Protection of Personal Information:
Director of Communications
communications@mmbra.basketball

 

General inquiries:
info@mmbra.basketball

Website:
www.mmbra.basketball

MMBRA does not maintain a physical office.